Automated document handling

Efficiently extract structured data from documents and integrate it into systems

Many industries generate large volumes of documents every day, including invoices, contracts, vehicle registration documents, reports, and forms. Manual processing is time-consuming, ties up resources, and is prone to errors. Our solution enables automated document processing using OCR and LLM technologies.

Our solution for automated document handling helps companies read, classify, and process information from a wide variety of document types in a structured manner – completely digitally, scalable, and system-independent.

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Laptop mit automatisierter Dokumentenverarbeitung

How the automated document process works

Upload documents or receive them automatically: Following an appropriate training process, incoming documents – via email, upload, or interface – are collected and analyzed. No format specifications are necessary: PDF, Office files, images, or scans are all possible.
Text recognition with OCR technology: The contents of the documents are read by OCR – regardless of layout or number of pages. From a few pages to 10 million pages or more: there are no limits.
Content analysis with AI (LLM): The recognized content is checked by an AI model: What type of document is it? Which data is relevant? Which positions contain essential information? The LLM already knows many documents. It learns the specifics of the documents in your company in advance during comprehensive training.
Plausibility check & data comparison: If necessary, an automated comparison with existing data is carried out – e.g., from claims files, contract databases, or audit histories.
Structured transfer to target systems: The extracted and classified data is transferred to existing systems (DMS, ERP, CRM, or claims management systems) via an API interface.

Digitales Gehirn und Roboter strukturiert Daten an einem Laptop

What is OCR and LLM technology?

OCR (Optical Character Recognition)

OCR stands for “optical character recognition.” This technology recognizes text, numbers, and layout structures in scanned or digital documents (e.g., PDF, PNG, Word). This makes content from non-editable documents machine-readable.

LLM (Large Language Model)

An LLM is an AI-based language model that not only reads content, but also interprets it. It recognizes meanings, relationships, and categories, enabling automatic classification and context evaluation of information.

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Typical areas of application for automated document processing

OCR document recognition and AI data analysis are suitable for all industries with regular document intake and high structural capture requirements. We have listed a few examples below:

Insurance: Claims reports, expert opinions, invoices, benefit claims
Banks and financiers: Financing documents, contracts, certificates, collateral
Leasing and fleet companies: Vehicle registration documents, registration documents, test reports, return reports
Logistics and trade: delivery documents, customs documents, transport documents
Public authorities: Applications, notices, registration data, administrative forms, subsidy applications

Information security: Integration and data security

When it comes to automated data handling, the security of your information is our top priority. Processing is carried out in compliance with the GDPR and according to the highest security standards. Connection to existing infrastructures can be quickly implemented via interfaces.

Advantages of automated document processing

Time savings through automated data recognition instead of manual entry
High recognition accuracy even with complex or unstructured documents
Scalability for small quantities up to mass documents
System openness through standardized interfaces
Reduced error rate thanks to AI-supported verification mechanisms
Fraud prevention through automated data comparison with known patterns
Training and customization for company-specific processes and documents

Arrange an online demo

Discover the possibilities of automated document processing in a personalized live demo. We will show you the specific benefits for your industry and your processes.

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Collaboration with specialized technology partners

Our solutions for automated document recognition and processing are developed and implemented in close cooperation with MotionsCall and MotionsCloud – two established partners with proven experience in the digitization and automation of complex business processes in the insurance, fleet, and finance sectors. EXCON has a direct stake in both companies – a close development partnership has been in place for several years. You can find out more about our partnerships in the EXCON ecosystem.

MotionsCall

MotionsCall is a specialized service provider for end-to-end process solutions in claims and document management, focusing on insurers, leasing companies, and fleet providers. The company relies on intelligent software solutions for the control, communication, and digitization of service processes.

MotionsCloud

MotionsCloud develops AI-based applications for the analysis and evaluation of insurance data, particularly in the area of vehicle and building damage. The technology used combines artificial intelligence and augmented reality and is used by insurers worldwide.